A Comprehensive Guide to Content Editor Web Part in SharePoint

The Content Editor Web Part is a notably versatile and powerful feature in SharePoint that should not be overlooked. This web part enables users to add formatted text, tables, hyperlinks, images, and even custom HTML to SharePoint sites. Whether you’re a seasoned SharePoint user or just getting started, leveraging the Content Editor can significantly enhance your ability to communicate and share information efficiently on your SharePoint site.

Before we dive into learning how to use this feature, it’s essential to note that the Content Editor Web Part is available in SharePoint Server 2010, SharePoint Server 2013, SharePoint Server 2016, and SharePoint Server 2019.

Understanding the Content Editor Web Part

The Content Editor Web Part is a storage area for HTML content, where you can input a range of elements, from basic pieces of text and images to more complex items like JavaScript snippets and other HTML-based elements. It allows users to flex their creative muscles and create visually appealing and engaging SharePoint sites.

Adding the Content Editor Web Part

Here’s a step-by-step guide on how to add the Content Editor Web Part to your SharePoint site.

  1. Start by navigating to the page where you want to add the Content Editor Web Part and click Edit on the top right of the screen.
  2. From the INSERT tab at the top of the page, select Web Part to open the web part gallery.
  3. Under the Media and Content category, select Content Editor and click on the Add button to insert the web part on your page.

Using the Content Editor Web Part

Once you’ve added the Content Editor Web Part to your page, you can use it to add rich content. To do this, follow the steps below:

  1. Click on the Click here to add new content option inside the Content Editor Web Part.
  2. From here, you’ll see a rich text editor open up with an array of options, including font style, text size, text color, insert hyperlinks, add tables, and more. You can also input custom HTML by clicking on the HTML option listed on the Format Text ribbon. If you want to insert images, use the Insert tab, then select Picture and choose whether to upload from your local drive or insert a URL from the web. After uploading the image, you can adjust its properties such as height, width, border, and alignment.

Storing Content in the Content Editor

You also have the option to link the web part to a text file and use the content in that file as the source for your HTML.

  1. Start by uploading your text file with HTML content to a library on your SharePoint site.
  2. Open the tool pane for the Content Editor by clicking on the Edit Web Part option in the top right of the web part.
  3. In the Content Link section, enter the path of the text file you uploaded.
  4. Click Apply and OK to save the changes. Your HTML content from the text file should now display in the Content Editor Web Part.

Closing Thoughts

The Content Editor Web Part in SharePoint is a versatile tool that provides an array of customizability possibilities for your SharePoint sites. Not only does it provide options for rich text editing on your SharePoint pages, but it also allows you to add custom HTML, images, links, and more, thereby offering you a canvas for creativity. No matter your SharePoint proficiency level, understanding and implementing this powerful tool can greatly enhance your site’s usability, look, and feel.






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