Sharepoint calendars are an essential tool for practice in team collaborations, project planning, event tracking, and deadlines. One useful feature that can make these calendars extra efficient is color coding. Color coding allows you to assign different colors to different types of events, making it easier for users to differentiate and locate them in a glance. This post will provide a comprehensive guide on how to color code your SharePoint calendar.
Step 1: Create Calendar Overlays
The first step in color coding involves creating a Calendar Overlay. In SharePoint, different color codes are assigned by using multiple calendars overlaid on a master calendar.
- Go to your SharePoint Calendar and click on
Calendar
from the menu. - Click on
Calendars Overlay
. - Now, click on
New Calendar
.
In the New Calendar setup, fill in the following:
Name
: Give a name for this Calendar Overlay.Type
: ChooseSharePoint
.Color
: Choose a color that corresponds to this specific Calendar Overlay.
Click OK
to save this setting.
Step 2: Create a New View for Each Calendar Overlay
For a successful color-coding, you need to create a different view for each calendar.
Follow these steps for creating a new view:
- Go to your SharePoint Calendar, click on
Calendar
from the menu. - Click on
Create View
. - From the view format options, choose
Calendar View
.
On the “Create View” page, fill in the details:
Name
: Provide a descriptive name.Filter
: Enter the filtering conditions corresponding to this view.
Click OK
to save this view.
Step 3: Link Calendar Overlays to Views
Link each overlay to its corresponding view to activate color coding.
- Navigate to the SharePoint Calendar.
- Click on
Calendar
from the menu, and then selectCalendars Overlay
. - Click on the name of the overlay you created.
- Locate the
List View
dropdown menu, and select the view that you created for this overlay.
Click OK
to save this setting. Repeat this procedure for all the overlays.
Step 4: Test Functionality
Finally, confirm if color coding is working by adding items to your SharePoint calendar while selecting their corresponding categories. The items should reflect the color assigned to that category when creating calendar overlays.
Conclusion
Color coding not only enhances visibility in a busy SharePoint calendar but also improves user engagement by splitting workloads, events, or tasks into separate categories. It’s a simple yet effective way to maximize the utility of your SharePoint Calendar.
Leave a Reply